Teehead bolts and nuts, purchase and delivery

Palm Beach County, Florida, through its Board of County Commissioners and Purchasing Department, issued a Request for Quotation (RFQ) for the purchase and delivery of teehead bolts and nuts for Mechanical Joint (MJ) assemblies compliant with the County's Water Utilities Department Minimum Engineering and Construction Standards (MR 16). The procurement consists of two line items: 600 units of AWWA C111 teehead bolts and nuts measuring 1" x 8" (Item 1) and 600 units measuring 1 1/4" x 11" (Item 2), which must be sourced from two approved manufacturers—Russell MSG or Birmingham Fastener, Inc. Vendors must submit firm, fixed-price quotations with all unit prices expressed to two decimal places, incorporating all labor, materials, transportation, and delivery costs necessary for complete fulfillment. Delivery is required within ten calendar days of purchase order receipt to either the Central Region Operations Center in West Palm Beach or the South Region Operations Center in Delray Beach. The submission deadline was March 26, 2020, at 4:00 p.m. local time, with quotations to be submitted via fax or email to Colleen Cardillo, the assigned buyer. Award will be made on an all-or-none basis to the lowest responsive and responsible vendor, and the County reserves the right to purchase additional quantities within twelve months of award at the quoted prices.

The solicitation includes provisions for Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation goals and local preference considerations. All vendors are required to register in the County's Vendor Self Service (VSS) system, and all subcontractors must be similarly registered. The FOB point is destination, with the vendor retaining title and assuming all transportation risk and liability. Factory/manufacturer warranties against defects in materials and workmanship must be provided and effective upon delivery and acceptance. Payment will be rendered only upon County satisfaction and acceptance of delivered items, in accordance with the Florida Prompt Payment Act. No specific budget range or award value was disclosed in the solicitation documents.