Technology RFPs

Oxford Community Schools in Oakland County, Michigan is issuing three separate Requests for Proposals under the FY2026-2027 E-Rate funding program for structured cabling, network electronics, and fiber optic infrastructure installation. The first RFP seeks installation of Category 6e Unshielded Twisted Pair cabling infrastructure at the Oxford Autism Center, including 69 data drops, patch panels, jacks, and a 25U wall-mounted server cabinet with comprehensive labor, materials, testing, and documentation. The second RFP focuses on network electronics across thirteen school buildings and facilities, including wireless access points with DNA Enterprise licenses, network switches with DNA Essentials licenses, firewall security appliances, uninterruptible power supplies, patch cables, fiber optic components, and basic maintenance services, with bidders permitted to submit proposals for equipment only, labor only, or combined packages. The third RFP involves installing one outdoor fiber optic cable run consisting of 12-strand, 10GbE single-mode armored/plenum fiber spanning approximately 570 linear feet between the Oxford Virtual Academy and the new Autism Center. All projects require sealed bids due by 2:00 PM on March 13, 2026, with an Intent to Bid deadline of February 19, 2026; a mandatory facilities walkthrough for structured cabling is scheduled for 2:00 PM on February 19, 2026. Bidders must submit detailed bills of materials with specific manufacturer information and SKUs, separately identify USF-eligible and ineligible products and services, provide four references including at least one school district, submit Familial Disclosure and Iran Linked Business Affidavits, demonstrate compliance with Michigan prevailing wage requirements under Public Act 10 of 2023, provide proof of required insurance coverage (Workers Compensation, Commercial General Liability of $1,000,000 occurrence, and Automobile Liability of $1,000,000 per accident), and furnish bid bonds of five percent for bids exceeding $31,321.00. All projects are contingent upon E-Rate funding approval from USAC/Schools and Library Division, with installation scheduled to begin July 1, 2026 and completion required by September 30, 2026. All vendors must provide three-year warranties and post-completion support, with fiber cabling requiring 100-percent Tier 2 certification testing (OLTS and OTDR) and structured cabling requiring 100% cable testing at minimum 250 MHz using Category 6e standards, with comprehensive testing documentation delivered within three weeks of project completion.

These procurements contain no specific set-aside designations for disadvantaged enterprises or minority-owned businesses, though all respondents must comply with Michigan prevailing wage requirements applicable to Oakland County, which establish hourly rates for various skilled trades ranging from approximately $36.87 to $98.25 per hour depending on classification and experience level. No incumbent vendors or current contractors are identified in the procurement documents. The district requires performance and payment bonds equal to 100 percent of the contract amount upon award (or if labor charges equal or exceed $2,500 for network electronics), and background checks are mandated for all on-site personnel prior to work commencement. Evaluation criteria prioritize price as the primary factor, with secondary consideration given to technical experience, product quality, local service and support, vendor reliability, and experience in educational environments. The procurement documents do not specify explicit award values or budget ranges; however, the five percent bid bond requirement applies to bids of $31,321.00 or more, suggesting individual contracts may approach or exceed this threshold. All invoices cannot be dated or paid before July 1, 2026, with final payment due within thirty days of district acceptance of as-built documentation and cable certification testing results.