TDCJ - Woodman Unit - Procurement of HVAC Equipment and Install

The Texas Department of Criminal Justice is requesting bids to establish a purchase order for HVAC equipment procurement, start-up, and training at the Woodman Unit in Gatesville, Texas, with bids due November 13, 2026.

Submissions must be uploaded to the Euna Procurement (Bonfire) portal at https://tdcj.bonfirehub.com; TDCJ recommends allowing at least one business day for file processing and advises that responses submitted after the advertised closing date will not be accepted. Vendors must register on the portal prior to submission and monitor it regularly for amendments, which will be issued as public notices. All responses in TDCJ's possession at the due date are deemed final and irrevocable.

The scope includes supply and installation of a complete HVAC unit system package with equipment procurement, start-up procedures, and operator training. Technical specifications and installation requirements are detailed in attached drawings and a scope of work document. Bidders must accept the standard terms and conditions governing the procurement.

The procurement may include set-aside provisions for HUBZone-certified vendors or other small business categories under Texas procurement regulations. Funding is drawn from TDCJ's budget allocation for facility maintenance and infrastructure improvements. The contract award will specify term, renewal, and extension options.

Bidders are expected to provide comprehensive pricing proposals accounting for equipment costs, installation labor, start-up services, and training delivery. TDCJ's procurement contact is Teria Godwin-Pierce, CTCD, at Teria.Godwin-Pierce@tdcj.texas.gov or (936) 437-3885. Technical support for the Bonfire platform is available at support.bonfire@eunasolutions.com.