TDCJ-Estelle Unit-HVAC Parts and Accessories.

The Texas Department of Criminal Justice is requesting bids to establish a purchase order for HVAC parts and accessories at the Estelle Unit in Huntsville, Texas, with bids due October 20, 2026.

The solicitation is structured as an indefinite-quantity contract with firm, fixed-rate unit pricing. Responses must include pricing firm for thirty days from the due date. The scope encompasses heating, ventilation, and air-conditioning parts and related accessories required for facility maintenance and operations, with specific items and quantities determined by TDCJ's operational requirements and maintenance schedules throughout the contract term. Detailed technical drawings and specifications establish the baseline for bid submissions and equipment compatibility requirements.

Delivery terms are F.O.B. destination with freight prepaid and allowed. Respondents must specify the number of calendar days required for delivery; if not specified, a default obligation of fourteen calendar days applies. TDCJ reserves the right to award based on lowest line-item response, lowest total of line items, or any combination serving the state's best interests, and may extend the resulting contract up to three months at the state's sole discretion.

Respondent pricing must be at least as favorable as benefits and rates granted to any previous client for similar services. All purchases are exempt from state sales tax and federal excise tax. Respondents must obtain a Texas Identification Number and Federal Employer Identification Number prior to contract award. Compliance requirements include E-Verify employment eligibility verification, antitrust certification, debarment and suspension compliance, lobbying prohibitions, conflicts-of-interest restrictions, human trafficking prohibition, and compliance with state policies regarding artificial intelligence disclosure and surveillance prohibition. Late or unsigned responses will not be considered.