TDCJ - Ellis Unit - Procurement of HVAC Parts and Accessories

The Texas Department of Criminal Justice is requesting bids to establish a purchase order for HVAC parts and accessories (equipment only) at the Ellis Unit in Huntsville, Texas, with bids due October 9, 2026.

The scope encompasses heating, ventilation, and air conditioning components including compressors, condensers, evaporators, refrigerants, filters, thermostats, ductwork, and related hardware necessary for facility operations. All supplied HVAC parts and accessories must meet or exceed manufacturer specifications and applicable codes. Bidders must provide certifications, warranties, and technical data sheets for all submitted items. Technical drawings documenting existing or proposed HVAC infrastructure at Ellis Unit establish baseline requirements and site-specific conditions for the procurement.

The contract is structured as a purchase order arrangement allowing TDCJ to procure needed HVAC parts on an as-needed basis during the contract term, providing flexibility for ongoing maintenance and repair operations. Award will be based on best value considering both cost and technical compliance. Vendors selected must maintain inventory availability and meet specified delivery timeframes to support the facility's ongoing HVAC system maintenance and repair needs. Funding derives from TDCJ's operational budget allocated for facility maintenance and equipment replacement at Ellis Unit.

This procurement involves multiple Houston City jurisdictions and Van Zandt County in Texas. Submission instructions and detailed bid documents, including the scope of work and technical drawings, are attached to the solicitation package. Prospective bidders must adhere to all outlined submission protocols and procedures detailed in the submission instructions document to ensure their proposals receive consideration.