TDCJ Cole Unit Ice Bins

The Texas Department of Criminal Justice is requesting bids to establish a purchase order for ice bins at the Cole Unit facility in Bonham, Texas, with bids due July 31, 2026.

Unit pricing governs; TDCJ reserves the right to award on the basis of low line-item response, low total of line-items, or any combination serving the best interest of the State. Pricing must remain firm for 30 days from the response due date. All responses must be time-stamped at the designated TDCJ office on or before the due date and hour; communications must be submitted in writing to the designated purchaser.

Respondents must maintain both a Texas Identification Number (T.I.N.S.) and Federal Employer Identification Number (EIN). Compliance certifications include E-Verify system participation, suspension and debarment status, human trafficking prohibitions, child support obligations, and various ethical and legal standards. Delivery terms are F.O.B. destination with freight prepaid and allowed unless otherwise specified. Purchases are exempt from state sales tax and federal excise tax as State of Texas use.

TDCJ will not be bound by oral statements contrary to written specifications. All goods are subject to inspection and testing with costs borne by the vendor if products fail to meet specifications. TDCJ retains the right to extend any resulting contract up to three months at its sole discretion and to terminate for convenience on 30 calendar days' written notice without penalty or buyout requirements. The contract is subject to termination for non-appropriation and unavailability of funds.

The specific ice-bin capacity, dimensions, and material standards are outlined in the bid documents but not summarized in the source material provided.