TBD - IDS Camera/Security System

The Colorado Department of Personnel & Administration, Contracts and Procurement Unit, issued an Invitation for Bid (IFB1 AADA 2019-0124) on behalf of the Division of Central Services' Integrated Document Solutions program to procure a comprehensive security camera system replacement for the North Campus Complex at 1001 East 62nd Avenue in Denver, Colorado. The procurement encompasses a complete video security system upgrade including one Bosch DIVAR IP 7000 Video Management Appliance with RAID-5 24TB storage expandable to 128 channels, three Bosch 8-channel expansion licenses, fifty-two Bosch FLEXIDOME IP 4000i 2MP dome cameras, two Bosch FLEXIDOME IP starlight 6000 VR cameras, and two Bosch FLEXIDOME IP 4000i indoor cameras, along with installation, configuration, training, and five-year maintenance services. Required deliverables include delivery, installation, setup, and configuration at no additional cost; a minimum one-year parts and labor warranty; two hours of operator orientation training at two locations for up to ten employees each; two computer-based training sessions; and maintenance services featuring manufacturer-certified technician support with 12-to-24-hour on-site response time, unlimited 24/7 help desk access, annual preventive maintenance, and a certified local technician based within 100 miles. Bidders must be factory-authorized resellers offering unlimited phone support from 8 a.m. to 5 p.m. MST and 24/7 email support at no additional cost, and must submit two references for similar system installations and two references for annual maintenance services using the Company Experience and Demonstrated Capabilities form. The evaluation was to be based primarily on cost while requiring complete responsiveness to all specifications. Critical deadlines included a mandatory pre-bid meeting and site visit on December 7, 2018 at 9:00 a.m. MST at the North Campus Complex; a written inquiries deadline of December 11, 2018 at 3:00 p.m.; and sealed bids due December 20, 2018 at 3:00 p.m., with contract award estimated for December 31, 2018.

No specific set-aside designations or restrictions targeting disadvantaged enterprises are documented in the available procurement materials. Bidders were required to complete and submit W-9 forms, register as vendors in the Colorado Operations Resource Engine (CORE) system, provide proof of Colorado business registration, and comply with federal E-Verify or Colorado Department of Labor and Employment workforce verification programs. All equipment must be new and factory-authorized with no integration requirements specified for existing infrastructure. The contract term was to run from approval through June 30, 2019, with four potential one-year renewals at the State's sole discretion, and the maximum contract duration does not exceed five years from the effective date without prior approval from the State Purchasing Director. However, it is important to note that Addendum 1 cancelled this IFB and announced the State's intention to reissue the solicitation as a Request for Proposal (RFP) instead, which the State determined would provide a more appropriate bid format and better support its needs. No bid amounts, budget ranges, or award values are disclosed in the available documentation.