Taupe Twill Fabric-Tabor City Sewing Plant

The North Carolina Department of Adult Correction (NCDAC) has issued an Invitation for Bids (IFB) to procure Taupe Twill Fabric for the Tabor City Sewing Plant, seeking qualified vendors to supply fabric on an as-needed basis. The procurement targets a specific fabric with precise specifications: 65% polyester and 35% cotton, 64-inch width, 2x1 twill weave, in taupe color, with a domestic production requirement that at least 10% of first-year production be housed in the United States. The estimated annual quantity is 275,000 yards, though no minimum or maximum orders are guaranteed. Key submission deadlines include written questions due by December 2, 2025, at 10:00 AM, with state responses provided by December 4, 2025, at 1:00 PM, and final bids due by December 31, 2025, at 2:00 PM via the Ariba Sourcing Tool. Vendors must submit fabric samples measuring a minimum of two yards before bid opening and provide current Safety Data Sheets and detailed lab testing reports with each shipment. Evaluation criteria will focus on responsive bids offering the lowest price while meeting all specified requirements, with the State reserving the right to reject all bids or make separate awards to different vendors.

The NCDAC encourages participation by Historically Underutilized Businesses (HUBs) with a target of 10% utilization of diverse firms. Vendors must be registered in good standing with North Carolina's Electronic Vendor Portal (eVP) and provide three customer references for identical or comparable products. Additional compliance requirements include adherence to E-Verify requirements, prevailing wage standards, the Department's Alcohol/Drug-Free Workplace Policy, and Prison Rape Elimination Act (PREA) standards. Packaging specifications mandate 100-150 yards per roll with individual wrapping, rolls packed on pallets with dividers, shrink wrapping, and labels indicating yardage, vendor name, and purchase order number, with total pallet weight not exceeding 2,500 pounds. The resulting contract will have an initial term of three years from the date of final execution, with delivery required within thirty consecutive calendar days of purchase order receipt to the Tabor City Cut & Sewing facility. Bid pricing must be all-inclusive of transportation and delivery costs on a Free-On-Board Destination basis and remain firm for 180 days from the contract effective date.