Tatami-Circa Bed Wrap - Lake Cumberland State Resort Park

The Commonwealth of Kentucky Department of Parks issued a Request for Quote (RFQ) on July 12, 2019, for the procurement of Tatami-Circa bed wraps for Lake Cumberland State Resort Park located in Elliott County. The solicitation seeks 107 queen-size bed wraps measuring 59 inches wide by 80 inches long by 12.5 inches high and 7 king-size bed wraps measuring 75.375 inches wide by 80 inches long by 12.5 inches high, all featuring Milton fabric in Patina color. Each bed wrap must be a one-piece design comprising face fabric, a bamboo layer, lining, and multiple buckle closure straps. Responses were required to be submitted in sealed envelopes to Joanna Sacre at the Kentucky Department of Parks, 2 Hudson Hollow Road, Unit 1, Frankfort, Kentucky 40601, with a submission deadline of July 26, 2019, at 1:30 p.m. Pricing shall be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with freight charges included in unit prices and the vendor responsible for delivery. Award will be determined using a "best value" ranking approach where price is weighted at 95 points and delivery is weighted at 5 points, for a total of 100 points. The required delivery timeframe is 30 days after receipt of order, with vendors delivering sooner eligible for additional points, and a one percent per-day penalty applies to invoices for each day delivery is delayed beyond the contracted date.

The Commonwealth of Kentucky has implemented Kentucky resident bidder preference provisions for this procurement, requiring all vendors to submit affidavits confirming compliance with campaign finance and tax laws and to provide proof of registration with the Kentucky Department of Revenue for sales and use tax collection. All pricing must exclude federal excise tax and Kentucky sales or use tax. No specific set-aside designations for disadvantaged enterprises, incumbent vendors, current contractors, or technology integration requirements are noted in the solicitation documents. The contract will be awarded as a group to a single vendor, with the contract term not specified in the documents. Although the specific award value or budget range is not explicitly stated in the available documentation, the scope involves procuring 114 total bed wraps, suggesting a moderate-value procurement typical for state park furnishings and operational supplies.