Tarp Spools

The County of Orange, OC Waste & Recycling in California is requesting competitive bids for fifty tarping spools designed for Tarpomatic Inc 40-foot automatic tarping machines under IFB-299-2805202-JDW, with bids due February 26, 2025 at 4:00 p.m. This is a fully electronic solicitation through the County's online bidding system; no other form of bid submission is accepted.

Bidders must hold or be eligible for County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certifications if applicable. The spools must be 40 feet in length, capable of holding up to two 150-foot by 40-foot tarps, and constructed from superior quality steel using seamless (Monotube) fabrication — welded spools are not acceptable. This specification requirement is mandatory and filters capability. Distribution across three landfill sites is: 15 units to Prima Deshecha Landfill, 15 units to Frank R. Bowerman Landfill, and 20 units to Olinda Alpha Landfill.

The contract is firm fixed-fee with a one-year term from execution, renewable only with County Board of Supervisors approval. No price increases are permitted during the first contract year. The contract value is not specified in the solicitation documents; however, Board of Supervisors approval is required if the annual value exceeds $200,000 or if total value across all years exceeds $1 million. Pricing must be submitted separately for each delivery location with unit costs and applicable sales tax at 9.25%.

Equipment must be received completely serviced, with the contractor providing written confirmation of factory order number and estimated delivery date upon order placement, two complete sets of manuals and documentation per unit, and the manufacturer's standard warranty. The contractor is responsible for all transportation, handling, and delivery costs. The County reserves the right to inspect equipment within five days of receipt and reject non-conforming units at the contractor's expense for correction. Bids remain valid for 365 days following the IFB closing date. Questions are due February 14, 2025 at 2:00 p.m. Award will be made to the lowest responsive, responsible bidder. Prior to contract award, bidders must submit a D-U-N-S number and Unique Entity Identifier (UEI) number and complete a vendor questionnaire addressing company profile, references, conflict of interest, litigation history, and financial status.