Tarp Deployment System

The Fairbanks North Star Borough (FNSB) is soliciting bids for a comprehensive tarp deployment system to be used as an alternate landfill cover solution. The procurement seeks one complete system capable of deploying and retrieving up to four 30 ft x 107 ft tarps daily, with specific technical requirements including functionality in temperatures as low as -10 degrees Fahrenheit and deployment/retraction by two employees in under 30 minutes. The tarp system must be compatible with existing landfill equipment and feature polypropylene fabric tarps with rip-stop protection, fire retardant, and UV stability. Detailed technical specifications include requirements for a diesel engine, LED lighting, wireless remote controls, and manual hydraulic backup functions. Key procurement dates include a bid submittal deadline of July 31, 2025, at 2:00 p.m. and a question submission deadline of July 24, 2025, at 5:00 p.m. The contract will be awarded to the lowest responsive and responsible bidder meeting all specified requirements, with delivery to the FNSB Solid Waste Facility in Fairbanks, Alaska.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to submit several supporting documents, including a non-collusion affidavit, certification of no conflict of interest, current W9 form, and proof of insurance. The contract includes potential cooperative purchasing options for other Alaska governmental entities, and the Borough reserves the right to extend the contract on a month-to-month basis for up to 6 months. While a specific budget range is not provided, the procurement is for a single complete tarp deployment system designed to reduce gravel usage and improve operational efficiency at the landfill. The system represents a strategic investment in more efficient and environmentally conscious landfill management, with the potential for broader adoption by other governmental entities through the cooperative purchasing provision.