Tapping Sleeves

The City of Madison, Wisconsin, through its Finance Department and Purchasing Services, has issued Request for Quotation (RFQ) #5024-0-2021-BG on behalf of Madison Water Utility for carbon steel tapping sleeves with mechanical joint outlets. The procurement seeks nine line items totaling 37 units of tapping sleeves in various sizes ranging from 4" x 8" to 20" x 6", which must conform to Smith-Blair #622 or Ford Meter Box FTSC style specifications or approved equivalents. Key procurement dates include questions due by June 9, 2021, answers provided by June 14, 2021, and quotations due by June 18, 2021, at 2:00 PM CST. The City will evaluate bids based on total price, with additional considerations including quality, workmanship, compatibility, warranty, delivery capability, and past performance. Bidders must submit pricing on Form A, with all costs delivered FOB to Madison Water Utility, and are required to specify delivery timeframes, potential term discounts, and confirm price firmness for one year from the bid date.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, though the City has adopted a local vendor preference policy offering scoring preference to registered local suppliers. Four vendors submitted bids: Core & Main, Etna, Ferguson, Planet Cellular, and an unnamed awarded vendor, with total bid prices ranging from $18,956.15 (Etna) to $37,235.82 (awarded vendor). None of the bidders qualified as local vendors. Bid submissions must adhere to City of Madison Standard Terms and Conditions, with proposals to be emailed to bids@cityofmadison.com. The bid remains valid for 90 days after the due date, and delivery to the utility requires at least 24-hour advance notice. While specific contract value is not explicitly stated, the bid summary indicates total procurement costs in the range of approximately $19,000 to $37,000, depending on the selected vendor.