Table Lamps for Lodge Rooms - Rough River Dam SRP

The Kentucky Department of Parks issued a Request for Quote (RFQ 670 2000000107) for the procurement of 82 table lamps for lodge rooms at Rough River Dam State Resort Park located in Falls of Rough, Kentucky. The solicitation, posted on January 17, 2020, sought lamps meeting specific design requirements: Papila Design Item Number HL111 or approved equivalent, featuring brush nickel metal finish with dark wood construction, 33 inches in height, a 13.5 x 15 x 10.5 inch white drum hardback shade, and a single 100-watt 3-way medium base bulb with base switch, USB port, and electrical outlet. Vendors were required to submit sealed hard copy quotes addressed to Kim Hedden at the Kentucky Department of Parks, 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601, with an original due date of January 24, 2020, at 11:00 a.m., though subsequent addenda modified and ultimately cancelled this solicitation for re-bidding at a later date. The award determination was to be made on a best value basis with evaluation criteria allocating 95 points to pricing and 5 points to delivery performance, with a baseline delivery requirement of 30 days after receipt of order and additional points available for expedited delivery. All pricing was to be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales and use taxes, with all freight charges to be included by the vendor.

The solicitation incorporated multiple Kentucky statutory preferences and set-asides for qualified bidders. Kentucky resident bidders were entitled to reciprocal preference, and additional preferences applied to qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit organizations serving individuals with disabilities. All respondents were required to submit signed solicitation face sheets, completed quote information, best value documentation, and notarized affidavits affirming compliance with Kentucky statutes regarding campaign finance, tax registration, non-delinquency on state taxes, non-discrimination provisions, and non-participation in boycotts. Electronic submissions were explicitly prohibited, with only sealed hard copy submissions accepted. No specific budget range or award value was disclosed in the solicitation documents. The procurement ultimately did not proceed as originally scheduled, with Addenda #2 and #3 canceling the RFQ effective January 17, 2020, at 1:30 p.m. and 12:44 p.m., respectively, with notification that the procurement would be re-bid at a later date.