TAAA 5100 5125 FY15 Kodak Scanner Lease, DRC

The Colorado Department of Revenue issued Invitation for Bid (IFB) IFBDOR15-014 for a Kodak scanner lease under the state's TAAA 5100 5125 account structure for fiscal year 2015. This procurement solicits qualified vendors to provide lease services for Kodak scanning equipment to support the Department's administrative and document management operations. The scanner lease arrangement allows the department to maintain current scanning capabilities without requiring capital equipment purchases, with technical specifications and operational requirements for the equipment detailed within the IFB framework. The solicitation establishes pricing requirements through a competitive bidding process designed to secure the most economical lease arrangement, with contract pricing to be submitted on a firm, fixed-rate basis. The bid submission deadline was October 25, 2014, with the IFB posted on October 3, 2014. The contract term is structured to align with the state's fiscal year budget cycle and departmental scanning needs, and the solicitation may include renewal options to provide continuity of scanning services beyond the initial contract period. Evaluation criteria emphasize cost competitiveness and contractor qualifications to deliver reliable scanning services meeting the department's operational standards.

The procurement may be subject to Colorado procurement regulations and any applicable set-asides or preferences under state law, potentially including preferences for small businesses or disadvantaged business enterprises where applicable. The solicitation documents do not identify specific incumbent contractor information or current vendor details within the available materials. Funding for this lease is allocated through the Department of Revenue's operating budget, with costs reflected in the departmental expenditure accounts and specific appropriation amounts identified in the state's fiscal allocation. The lease structure supports the department's tax administration and revenue operations functions by ensuring reliable document scanning and management capabilities without requiring significant capital investment.