TA 1166 Meats & Fish June - Sept 2026

The Commonwealth of Pennsylvania, Department of Corrections, is soliciting electronic bids from registered vendors to supply the DOC Training Academy located in Elizabethtown, Pennsylvania with beef, pork, poultry, and fish products for the three-month period of July 1 through September 30, 2026. Vendors must submit comprehensive nutritional specification sheets detailing product specifications, yield, packaging, and nutritional information with their bid responses. All products must meet the specifications outlined in the solicitation and be delivered within 48 hours of order placement, with the Training Academy maintaining the right to adjust estimated quantities throughout the contract term while maintaining quoted pricing. The awarded supplier must attend a mandatory kickoff meeting within three business days of bid award with Food Service Manager Shane Hiner. Bids must be submitted electronically through www.pasupplierportal.state.pa.us by May 27, 2026, with no paper bids accepted; interested bidders must be pre-registered in the PA Supplier Portal to participate. All vendors are responsible for monitoring eMarketplace for any change notices or addenda to the solicitation. Products will be inspected upon receipt, and the Department of Corrections reserves the right to reject items that do not meet food specifications, with payment based on actual products delivered monthly at fixed prices for the initial contract term.

Bidders must comply with the Commonwealth's Worker Protection and Investment Certification requirements, certifying compliance with Pennsylvania's Unemployment Compensation Law, Workers' Compensation Law, and all applicable state labor and workforce safety laws, with false certifications subject to contract termination and three-year ineligibility to bid on state contracts. The Reciprocal Limitations Act applies to this procurement, granting preferences to bidders offering supplies produced, manufactured, or grown in Pennsylvania, as well as to Pennsylvania resident bidders, requiring bidders to complete applicable sections of the State of Manufacture disclosure form and demonstrate their manufacturing locations within two business days of notification or face automatic bid rejection. Contractors must maintain current certificates of insurance including Worker's Compensation and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. Invoices must be submitted electronically to RA-OB69180@pa.gov or mailed to the Commonwealth of PA Invoice Processing Center and must include the Commonwealth Purchase Order Number and Contractor's SAP Vendor Number with line items matching the purchase order exactly to avoid payment delays. No specific budget range or award value is disclosed in the solicitation documents; the Commonwealth reserves the right to award by line item or total bid basis, whichever is deemed more advantageous, and may extend any single contract term for up to three months upon the same terms and conditions.