T-Shirt and Shorts - Bid #26-0050

The School Board of Sarasota County, Florida, is soliciting bids through Invitation to Bid #26-0050 to establish a firm fixed manufacturer discount contract for a one-year period for the procurement of t-shirts, shorts, and related imprinting services for physical education uniforms, club shirts, and various function shirts across approximately 60 locations throughout the Sarasota County School District, including both schools and departments. Bidders must submit responses electronically via the VendorLink Portal no later than February 5, 2026, at 1:00 p.m. EST, with written questions due prior to 1:00 p.m. on January 22, 2026, and addenda to be issued on or about January 23, 2026. The pricing structure requires bidders to provide percentage discounts from manufacturers' suggested retail prices (MSRP) for seven primary manufacturers—Augusta, Badger, Gildan, Hanes, Port & Company, Russell, and Team 365—along with a balance-of-line discount for unlisted manufacturers, plus unit pricing for imprinting services including one- to four-color designs on single and double sides and one-time setup fees for printing operations. Delivery must be completed within forty-five days after order receipt, FOB Destination with freight prepaid by the contractor to all school locations throughout Sarasota County at no cost to the School Board. The School Board will post recommended awards on or about March 13, 2026, with Board action scheduled for March 24, 2026, at 10:00 a.m. EST in Sarasota, Florida. Bidders must submit required documentation including the Certification Page, Small/Minority Business Enterprise Certification Form, Principal Place of Business Statement (with legal opinions required from out-of-state bidders), affidavits regarding coercion for labor and foreign country ownership concerns, drug-free workplace certification, and proof of appropriate insurance coverage; all submissions must be in acceptable file formats including Microsoft Excel (.xls or .xlsx), PDF, or ZIP with printing enabled.

This procurement includes opportunities for Small Business Enterprise (SBE) and Minority Business Enterprise (MBE) participation, with bidders required to certify their status or disclose subcontracting arrangements with certified S/MBE firms in the designated categories of African American, Asian American, Woman Owned, Hispanic American, or Native American-owned businesses. The School Board reserves the right to award the contract by category, to multiple vendors, or to reject any or all submittals, and bidders should note that the contract contains no guaranteed quantities and the School Board is not obligated to place any orders. All nongovernmental entities must complete affidavits certifying they are not owned or controlled by foreign countries of concern as defined by Section 287.138, Florida Statutes, which prohibits ownership or control by the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic. The contractor must obtain background screening clearance per the Jessica Lunsford Act and shall not subcontract any portion of the work. No specific budget range or award value is disclosed in the solicitation documents; instead, the School Board will establish pricing through the manufacturer discount structure based on submitted bids. The contract term is 12 months with firm pricing for reorders, and the School Board retains the option to renew for two additional one-year periods by mutual agreement.