Synthetic Transmission Fluid

The Southwest Ohio Regional Transit Authority (SORTA) is soliciting bids for a one-year contract to supply full synthetic transmission fluid, with bids due November 3, 2026, at 2:30 p.m. EST. Approved products are limited to three fluids: Castrol TranSynd 668, Petro Canada Duradrive HD Long Drain ATF, and Valvoline Syn Gard 668 ATF; vendors must provide documented certification of approvals for their proposed product.

The scope covers approximately 4,400 gallons annually of fluid meeting Allison TES 668 and Voith DIWA specifications, with delivery to two locations in Cincinnati: Queensgate Garage (1401 Bank Street) and Bond Hill Garage (4700 Paddock Road). Delivery must occur within forty-eight hours of order placement between 7:30 a.m. and 3:30 p.m., with preferred delivery via bulk or tanker truck rather than 55-gallon drums. Pricing shall be firm-fixed, including all costs for delivery, materials, labor, and transportation. SORTA prefers NET 30 payment terms, and all pricing proposals must remain valid for at least 120 days from the bid deadline.

SORTA has determined that no formal small business participation goals are applicable to this solicitation, though bidders are encouraged to support small business participation where feasible. The contract will be awarded to the lowest responsible bidder submitting a responsive bid. Bids must include product data sheets, insurance certificates, certifications regarding debarment and lobbying restrictions, a personal property tax affidavit, and a detailed cost breakdown.

Questions are due by October 14, 2026, with responses provided by October 20, 2026. A non-mandatory pre-proposal meeting is scheduled for October 8, 2026. The contract term is one year with no renewal options specified.