Synthetic Transmission Fluid

The Southwest Ohio Regional Transit Authority (SORTA) is soliciting bids for Invitation for Bid (IFB) #110-2025IFBL, seeking a one-year contract to supply full synthetic transmission fluid for its transit operations in Hamilton County, Ohio. The procurement specifically requires approximately 3,600 gallons of transmission fluid to be delivered to two SORTA facilities: Queensgate Garage and Bond Hill Garage in Cincinnati. Only three pre-approved transmission fluid products are acceptable: Castrol TransSynd 668, Duradrive HD Long Drain A, and Valvoline Syn Gard 668 ATF, which must meet Allison TES 668 and Voith DIWA approval standards. Bidders must submit comprehensive documentation including product data sheets, insurance certificates, and various certification forms. The solicitation timeline includes a deadline for questions on October 13, 2025, and a proposal submission deadline of October 28, 2025, at 2:00 pm, with delivery requirements mandating fulfillment within 48 hours of order between 7:30 a.m. and 3:30 p.m. SORTA will award the contract to the responsible bidder submitting the lowest responsive bid, reserving the right to accept or reject any submissions.

SORTA has implemented a MetroMAX Small Business Participation Plan that encourages small business involvement, though no formal subcontracting goals are established for this specific solicitation. The procurement is open to qualified contractors who can meet the technical specifications and provide the required documentation. While no specific set-aside designations are mentioned, the contract emphasizes ethical considerations and compliance with federal regulations, including equal employment opportunities and Americans with Disabilities Act requirements. Bidders must provide comprehensive insurance coverage, including workers' compensation, general liability, and professional liability, with minimum coverage amounts specified. The contract terms indicate that all work products will become the sole property of SORTA, with payment terms typically involving monthly invoicing and payment within 30 calendar days of invoice approval. Although a specific budget range is not explicitly stated, the procurement is for approximately 3,600 gallons of specialized transmission fluid, suggesting a moderate-value contract for the transit authority's operational needs.