SY26-27 School Nutrition Smallwares Bid

Colquitt County School Nutrition is requesting sealed bids for kitchen smallwares for School Year 2026-2027 under IFB SY26-27, with bids due June 15, 2026 at 4:00 p.m. and bid opening on June 16, 2026 at 9:00 a.m.

The scope comprises smallwares items across ten equipment categories — steam table pans, food preparation tools, cutlery, storage containers, portioning equipment, film dispensers, powered processing equipment, food safety and cooling equipment, personal protective equipment, cleaning supplies, material handling carts and racks, and operational accessories — with detailed specifications in Attachment B (SMALLWARES_SPECS.xls). The catalog lists 295 line items with suggested brands including Winco, Carlisle, and Dexter Russell; quantities vary by school site. Deliveries are made to multiple school sites throughout Colquitt County, though single-site warehouse delivery is available with pre-approval. Bidders must provide pricing for a minimum of 80 percent of requested items to be considered responsive.

The initial contract term runs from July 1, 2026, through the end of School Year 2026-2027, with options to extend up to six months at the same bid pricing or renew for up to four additional one-year terms based on vendor performance. Bid prices must remain firm for the initial contract period and include all charges for packing and transportation; federal excise tax and state sales tax are excluded. Payment is due within thirty days of receipt of properly invoiced goods.

Standard federal compliance applies: debarment and suspension verification for bids over $25,000, lobbying certification for bids exceeding $100,000, Buy American provisions for food products, equal employment opportunity compliance, and evidence of insurance with specified liability limits. Vendors must maintain HACCP plans with traceability systems and provide 24/7 accessibility for food recall situations. Questions are due May 26, 2026. Award is anticipated by June 18, 2026. The SFA reserves the right to award single or multiple contracts and to accept or reject any or all bids.