SY25-26 Kitchen Smallwares Bid

The Colquitt County Board of Education School Nutrition Program is seeking sealed bids for small kitchen equipment and supplies through Invitation for Bid (IFB) #SEQ-FY26. The procurement is targeted at acquiring a comprehensive range of food service items for multiple school locations across Colquitt County, including elementary, middle, and high schools. Specific equipment categories include steam table pans, food storage containers, utility carts, kitchen tools, thermometers, protective gear, cleaning supplies, and various food service accessories. The bid will be awarded to the lowest responsive and responsible bidder meeting all specifications, with vendors required to submit both electronic (Excel on flash drive) and paper copies of quote sheets. The initial contract term is set to commence on July 1, 2025, with potential extensions up to three months and options for up to four additional one-year renewals based on vendor performance. Key submission deadlines include a bid due date of May 12, 2025, at 4:00 P.M., with a bid opening scheduled for May 13, 2025, at 9:00 A.M.

The procurement emphasizes compliance with federal regulations, including Buy American provisions, E-Verify requirements, and non-discrimination standards. Vendors must provide comprehensive documentation, including product specifications, nutritional information, and various certifications such as debarment status and anti-collusion affidavits. While no specific set-aside designations are explicitly mentioned, the bid allows for products of equal or greater quality to those specified, providing some flexibility for vendors. The contract will be contingent upon available budget funds and Board of Education approval, with annual price adjustments permitted. While a specific budget range is not detailed, the procurement covers multiple school locations and encompasses a wide range of kitchen and food service equipment. Vendors are expected to provide pricing for specific product numbers and brands, with the total bid amount calculated across all listed items and locations. The school nutrition department intends to select a single vendor to supply equipment for its various nutrition sites.