Swimsuits, boardshorts/trunks and rashguards, lifeguard

The Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) on August 29, 2018, for the procurement of lifeguard swimwear and related apparel, with quotations due by September 5, 2018, at 4:00 p.m. Palm Beach County time. The solicitation encompasses 13 line items including women's swimsuits in six styles, men's swimsuits and swim trunks in four styles, women's boardshorts, men's boardshorts, and long-sleeve and short-sleeve rashguards, with estimated annual quantities ranging from 30 to 400 units per item for a total of approximately 1,270 pieces annually. All items must be embroidered or imprinted with "GUARD+" branding according to specified placement requirements, with firm fixed pricing required to two decimal points on an F.O.B. destination basis with all transportation charges included. The successful vendor will receive a 12-month term contract with the option to renew for four additional 12-month periods under mutual written agreement, with pricing remaining firm for 90 days from the date of opening and throughout all contract terms. Delivery requirements stipulate that large orders exceeding 20 items requiring embroidery or imprinting must be delivered within 30 calendar days of receiving a delivery order, while small or repeat orders must be delivered within 20 calendar days. The award will be made on an all-or-none basis to the lowest responsive, responsible bidder, with all items subject to inspection and acceptance upon receipt, and non-conforming goods returnable at the vendor's expense.

Palm Beach County offers a 5% local preference available to Palm Beach County businesses and an additional 5% Glades preference for qualifying Glades-based vendors, with small business enterprises certified by Palm Beach County at the time of quote submission and within 10% of the lowest bid also receiving preferential consideration. The County reserves the right to increase or decrease quantities as necessary to meet actual requirements, with no minimum order requirements stipulated in the solicitation. Quotation responses were accepted by fax or email, and the solicitation did not identify any incumbent vendors or current contractors in the available documentation. No specific budget range or award value is provided in the solicitation materials, though the estimated annual procurement volume of approximately 1,270 pieces provides an indication of the potential contract scope. The solicitation does not reference any existing infrastructure or technology requiring vendor integration.