Swimming pool chemicals (poolrx only), term contract

Palm Beach County's Board of County Commissioners Purchasing Department issued an amended Request for Quotation (RFQ #150836/CC) for a term contract to supply PoolRX brand swimming pool chemicals exclusively to the County's Parks & Recreation Department, Aquatic Division. The procurement requests quotations for two specific items: 20 units annually of Swimming Pool Chemicals, Granular Mineral Booster (PoolRX #102003, 5KG buckets) and 4 units annually of Commercial Unit Containers (PoolRX #101080). Vendors must submit firm, fixed unit pricing with no escalation clauses, with all prices remaining firm for ninety days from the opening date and throughout the contract term unless modified by special condition. The solicitation requires delivery within fourteen calendar days of receiving a delivery order, with F.O.B. point designated as destination and vendors responsible for all transportation charges and risk in transit. Responses were due by June 24, 2016, at 4:00 p.m. Palm Beach County local time, submitted via fax or email. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible vendor, with an initial term of twelve months or until the estimated amount is expended, at the County's discretion, and renewal options for four additional twelve-month periods exercised upon mutual written agreement and Board appropriation of funds.

The solicitation includes local preference considerations and Small Business Enterprise (SBE) opportunities for qualified vendors. Vendors with a permanent place of business in Palm Beach County are eligible for a 5 percent local preference, while vendors based in the Glades receive a 5 percent preference, with eligibility verified through a valid Business Tax Receipt. Additionally, Small Business Enterprises certified by Palm Beach County may receive award consideration if they are within 10 percent of the lowest responsive and responsible bid price. Only PoolRX brand products from manufacturers, authorized dealers, distributors, or resellers will be considered, and responses must include quotations for all items to be deemed responsive. Vendors must comply with the County's non-discrimination policies, Criminal History Records Check Ordinances, Public Entity Crimes statutes, and provide Safety Data Sheets for any toxic substances supplied. No incumbent vendor or budget value information was specified in the solicitation documents.