Swartz Creek Comm Schools Paging System

Swartz Creek Community Schools issued a Request for Proposal for the design, furnishing, and installation of IP-based paging and intercom systems across three school facilities—Syring Elementary School, Swartz Creek Middle School, and Swartz Creek High School—as part of Phase 2 of a district-wide modernization project. The procurement encompasses the installation of Bogen E7000 series systems with new speaker installations, rewiring of existing infrastructure, removal of obsolete equipment, system programming, integration with the district's Local Area Network and telephone systems, and comprehensive training and support. Bidders were required to submit three hard copies and two electronic copies of proposals by February 15, 2021, at 2:00 PM, with a mandatory pre-bid conference held on February 4, 2021, at 10:00 AM and a question submission deadline of February 9, 2021, at 12:00 PM EST. All pricing must be all-inclusive of materials, labor, shipping, installation, testing, training, maintenance support, applicable taxes, and permits. Qualified bidders must demonstrate general liability insurance with minimum limits of $1,000,000 (or $2,000,000 for projects valued between $1,000,000 and $10,000,000), provide three verifiable references, and furnish a detailed cost analysis with line-item pricing, system narratives, and diagrams. The contract included a one-year warranty covering parts and labor from the date of acceptance, with an additional five-year limited warranty on manufacturer-supplied products covering parts only, and was contingent upon Board of Education approval with projected contract award on March 10, 2021, project commencement on March 22, 2021, and completion by August 6, 2021.

The RFP did not specify any set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises; however, bidders were required to submit a Familial Disclosure Affidavit and Iran Economic Sanctions Act Compliance Affidavit as conditions of proposal acceptance. Bid security of 5 percent of the total bid amount was required in the form of a certified check or bid bond. The project builds upon Phase 1, which previously deployed similar paging systems at four elementary schools within the district, ensuring compatibility and consistency across the system infrastructure. The funding source was identified as technology bond funds, which indicates dedicated financing for the modernization initiative. While specific budget ranges or award values were not disclosed in the RFP documents, the scale of the three-building installation with comprehensive equipment, labor, and support services suggests a substantial contract value.