SureHand Ceiling Track with Installation

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are soliciting competitive bids for Solicitation Number HHS0016118, which involves procuring a SureHands ceiling track system with installation for a patient with spinal cord injury. The procurement specifically covers seven mobility equipment components, including a motor IR control, charger, body support, thigh support, traverse rail, and motorized traverse, along with residential installation services for a one-room bunk house living space measuring 25' x 12'. The primary deliverable is a comprehensive mobility solution designed to increase floor space and patient mobility, with installation targeted for a specific residential setting featuring unique architectural specifications such as 8' ceiling heights from floor to loft and 12' ceilings between lofts. The bid response is due on June 3, 2025, at 10:30 AM, with an anticipated contract start date the same day and an initial contract term expiring on August 31, 2025. Evaluation criteria will focus on best value to the State of Texas, considering factors like specification compliance, performance delivery requirements, and price, with pricing required to be firm and fixed for the entire contract period.

The solicitation appears open to qualified vendors without explicit set-aside designations, though respondents must complete comprehensive legal affirmations covering compliance with state and federal regulations, anti-discrimination policies, and specific Texas state prohibitions. Potential bidders must navigate a two-step registration process through the Enterprise Portal and submit XML Price Sheets and signed documentation, with historical spend for similar goods estimated between $15,000 to $40,000. The contract will enable both HHSC and DSHS to utilize the awarded agreement, with no guaranteed volume commitments. Vendors must demonstrate compliance with numerous requirements, including E-Verify participation, cybersecurity training, and restrictions on doing business with entities that boycott certain industries. Contractors will need to provide precise documentation, including representations about business practices, legal standing, and adherence to state procurement guidelines, with potential contract extensions available for up to one additional year to ensure service continuity.