Supply & delivery of 7 motorola APX8000HXE hazloc I. S. Radios

The City of Visalia Purchasing Division is seeking bids for the supply and delivery of seven (7) Motorola APX8000HXE All-Band HAZLOC Intrinsically Safe (IS) Rugged Portable Radios for the Visalia Fire Department. This procurement is supported by the FY 2023 State Homeland Security Grant Program (subaward number 2023-0042) from the Tulare County Office of Emergency Management. The radios must meet specific technical requirements, including Multi-Key, Astro Digital CAI Operation, Conventional Operation, AES Encryption, and ADP. Each radio must be delivered with a carrying case and body-wearing support hardware, and the successful bidder must provide a 3-year Essential Service contract. The bid submission deadline is set for 2:00 P.M. (PST) on Wednesday, July 23, 2025, with a pre-bid tele-conference scheduled for Wednesday, July 9, 2025, at 11:00 A.M. (PST). Evaluation will be based on the lowest total bid amount, with bidders required to complete a detailed bid form specifying unit costs for various radio features.

The procurement is subject to federal and state requirements, including Uniform Guidance 2 CFR Part 200, and must comply with provisions related to equal opportunity and non-discrimination. While no specific set-aside designations are explicitly mentioned, the grant-funded nature of the project suggests potential compliance requirements for disadvantaged enterprises. The successful vendor must deliver fully-functioning radios within forty-five (45) days of the City's Purchase Order issuance. Although a specific budget range is not detailed in the documentation, the procurement is tied to a specific homeland security grant, which implies a predetermined funding allocation. The radios are intended to enhance the Visalia Fire Department's communication capabilities, with a focus on intrinsically safe equipment suitable for hazardous location environments. Bidders will need to demonstrate technical capability to meet the specific radio specifications and provide the required 3-year service contract.