Supply and Delivery of Heating Fuel Oil #2

Barnstable County is soliciting sealed bids for the supply and delivery of #2 ultra-low sulfur diesel (ULSD) heating fuel oil to multiple county entities and participating Cape Cod municipalities under Invitation for Bid #8118. The procurement covers ten service sections encompassing facilities in Brewster, Falmouth, Harwich, Orleans, Nauset Regional School District, Le Hac House at Cape Cod National Seashore, Wellfleet, and Truro, with estimated annual delivery quantities ranging from zero to 28,000 gallons per location to county facilities, fire training academies, libraries, schools, and highway departments. Bidders must submit pricing in three formats: fixed pricing per gallon, Operating Expense and Profit (OEP) differential pricing based on daily OPIS-Oil Price postings, and New York Mercantile Exchange (NYMEX) differential pricing for futures contracts, with all pricing submitted in cents per gallon exclusive of taxes and federal environmental fees. The contract term runs from July 1, 2026 through June 30, 2027, with invoices payable within twenty days and discounts available for prompt payment. Key bidder qualifications include at least one year of prior experience supplying #2 fuel oil in Massachusetts using calibrated tank wagons, submission of three client references, and presentation of a Certificate of Non-Collusion and Tax Compliance; fuel must comply with ASTM standards for ULSD with sulfur content not exceeding 15 parts per million. The pre-bid meeting will be held via Microsoft Teams on May 5, 2026 at 10:00 AM, with bids due electronically through the Bonfire portal by May 12, 2026 at 11:00 AM, followed by immediate public opening of bids.

The procurement documents do not indicate specific set-aside designations or restrictions on organizational type, nor do they reference incumbent vendors or current contractors. However, the successful bidder must provide comprehensive insurance coverage including general liability insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, automobile liability insurance of $1,000,000, umbrella liability coverage of $2,000,000, workers' compensation insurance, and pollution legal liability insurance of $1,000,000 if applicable. Additionally, prior to contract commencement, the successful bidder must procure a performance bond or irrevocable letter of credit in the amount of at least $0.25 per gallon of anticipated annual delivery. The contractor will be responsible for all delivery costs, tank wagon metering, quality control, spill cleanup, and compliance with Massachusetts environmental regulations. The County reserves the right to accept or reject any or all bids and to award the contract to multiple vendors as deemed in its best interest. Specific budget ranges or estimated award values are not disclosed in the solicitation documents.