Sunnybank Ferry Maintenance and Coatings

The Virginia Department of Transportation is requesting bids for maintenance and repair services to Motor Vessel Sunnybank, a steel hull cable ferry operated by its Northern Neck Residency, under IFB #161245, with bids due November 4, 2026 and mandatory pre-bid conference on October 21, 2026. Attendance at the in-person pre-bid conference is a prerequisite for bid submission.

The Commonwealth's small business goal is 42 percent of purchases from DSBSD-certified small businesses. All bids must include a Small Business Subcontracting Plan unless the bidder is certified as a small business by the Department of Small Business and Supplier Diversity by the bid due date; if not certified, bidders must identify portions of work to be subcontracted to certified small businesses.

Scope encompasses dry docking, cleaning, steel repair, surface preparation, and coatings application for the vessel's steel hull. Work must comply with Occupational Safety and Health Administration, United States Coast Guard, and prevailing wage rate requirements as determined by the Virginia Commissioner of Labor and Industry. Contractors must obtain fingerprint-based Criminal History Record Checks and VDOT access identification badges for all personnel prior to work commencement. Bid pricing must be on a firm unit price basis for each line item. Proof of insurance is required, including workers' compensation, employer's liability of $100,000, commercial general liability of $1 million per occurrence and $2 million aggregate, and automobile liability of $1 million combined single limit.

The contract period runs from date of award through April 16, 2027 and is non-renewable. The pre-bid conference is October 21, 2026 at 10:00 AM EST at 734 Barnfield Road, Warsaw, VA 22572, followed by a field visit to the Sunnybank Ferry at the Ophelia ramp. Bids are due electronically via eVA by 10:00 AM EST on November 4, 2026, with public bid opening at 10:30 AM EST via Microsoft Teams. The contract officer is Kristy Jeter at Kristy.Jeter@vdot.virginia.gov or (540) 899-4237.