SUN Shade Structures

The Virginia Department of Health Office of Family Health Services is seeking bids for the purchase and installation of four sunshade structures at four elementary schools in Floyd County, with bids due July 13, 2026, and all installation work to be completed by August 7, 2026.

Award carries set-aside priority for DSBSD-certified micro businesses (bids under $10,000) and small businesses (bids not exceeding $100,000), provided bids are determined fair and reasonable; otherwise award goes to the lowest responsive and responsible bidder.

The scope comprises four 4-post sunshade structures approximately 20 feet by 15 feet by 10 feet, each with durable fabric shade coverings meeting minimum SPF 15 and blocking at least 94% of solar radiation per CDC recommendations. All materials must be new, not refurbished. The four school locations are Willis (5075 Floyd Hwy S), Floyd (531 Oak Hill Dr SE), Radford (4130 Indian Valley Rd NW), and Copper Hill (6810 Floyd Hwy N). Payment is made upon completion, installation, testing, and acceptance by the agency, with valid invoices due by August 21, 2026.

The contract period runs from July 14, 2026, through August 7, 2026. The project is federally funded through CDC grant CFDA #93.898 (NU58DP007148), award year June 30, 2026, through June 29, 2027. Electronic responses are required through the Commonwealth's eVA portal. Vendor transaction fees apply on a tiered basis: 1% capped at $500 for DSBSD-certified small businesses; 1% capped at $1,500 for others. Bids must remain valid for a minimum of four days. The Virginia Department of Health reserves the right to cancel with 60 days' written notice and may require background checks for contractor staff at $50 per individual, with costs borne by the contractor.