Substitute Staffing & Management Services

Asheboro City Schools is issuing a Request for Proposals to procure substitute staffing and management services for its public school district located in Asheboro, North Carolina. The contractor will be responsible for managing, employing, and providing substitute teachers, non-certified substitutes, and permanent instructional assistants on an as-needed basis. Key deliverables include hiring and credentialing substitute personnel, conducting background checks, managing payroll, providing workers' compensation insurance, offering training and disciplinary services, and delivering ancillary support services. Required qualifications include a minimum of five years of experience providing substitute and instructional assistant services to public school systems of similar size, three current client references, documented successful fill rates and placement strategies, comprehensive hiring and credentialing processes, training and evaluation programs, and a detailed transition plan with software implementation timelines. Evaluation will be conducted on a "best value" basis, considering proposal completeness, contractor experience, employee benefits, client references, business stability, cost, and transition planning. The critical schedule includes a questions deadline of May 4, 2026 at 2:00 PM, with answers posted by May 6, 2026; sealed proposals due May 15, 2026 at 2:00 PM; proposer interviews on May 22, 2026; Board approval anticipated June 11, 2026; and notice of award on June 12, 2026, with contract work commencing July 1, 2026. The initial contract term is unspecified with options for up to four additional one-year renewal periods based on satisfactory performance.

The RFP does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on respondent types. Insurance requirements include $2,000,000 in comprehensive general liability coverage, $500,000 in automobile liability, and workers' compensation insurance compliant with North Carolina regulations. Proposals must include fixed fee pricing per substitute assignment, broken down by position type with proposed markup percentages, and a sample contract draft incorporating all RFP terms. The RFP indicates that all currently employed substitutes and contracted instructional assistants must be offered employment by the selected contractor, suggesting transition of existing personnel. No incumbent vendor information is explicitly stated, nor is a specific budget range or award value disclosed in the available documentation. Proposal pricing must remain valid for one year from submission, and all proposals must remain valid for 60 days from opening.