Substitute Staffing

This state and local contracting opportunity is for a full-service substitute staffing and management services contract for Warren County Public Schools (WCPS) and Fredericksburg City in Virginia. WCPS is seeking a qualified firm to provide substitute staffing for teachers, teacher specialists, clerical positions, and paraprofessionals. The selected contractor will be responsible for recruiting, managing, and employing the substitute personnel, including performing background checks, managing benefits, securing necessary insurance, and administering payroll. The RFP indicates that WCPS currently utilizes an average of 9,500 teacher absences, 225 clerical absences, and 3,300 paraprofessional absences per year. Proposals are due by 2:00 PM EDT on April 9, 2024, and the contract term is one year with four one-year renewal options. Offerors must have at least five years of experience providing full-service substitute teacher and paraprofessional services to public school divisions of similar size to WCPS and must submit pricing for daily substitute teacher, daily substitute paraprofessional, and long-term assignments for teachers. WCPS estimates spending $1.9 million to support substitute management in the 2022-23 school year, and the contract will be awarded to the offeror whose proposal is deemed most advantageous based on factors such as company experience, management services, technical elements, transition plan, and cost.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. It also does not list any incumbent vendors or current contractors, nor does it mention any existing infrastructure or technology that requires integration. The RFP does not provide a specific award value or budget range.