Sturgis Public Schools Page System RFP

Sturgis Public Schools issued this Request for Bid (RFB) for a district-wide paging system procurement on December 17, 2020, with sealed bids due by January 15, 2021 at 2:00 p.m. local time. The procurement encompasses the furnishing and installation of a comprehensive paging system across all schools within the Sturgis Public Schools district in Michigan, with equipment specifications equivalent to the recently installed system at Wenzel Elementary School. Required deliverables include a system controller, analog station bridge, IP admin phone, I/O controller, matrix pre-amp, push-to-talk page microphone, and power amplifiers, along with zone separation capability for interconnected schools and any necessary licensing. The system must integrate with existing Lightspeed 975 classroom audio systems and the district's PBX systems. A mandatory bid walk-through is scheduled for January 5, 2021 at noon at Wenzel Elementary School (403 South Park Street) to allow prospective bidders to assess the existing installation and understand project requirements. Sealed bids must be submitted to Ray Sterling, Director of Finance, at Sturgis Public Schools (107 W. West Street, Sturgis, MI 49091), with public bid opening occurring on January 15, 2021 at 2:00 p.m., and Board of Education approval anticipated for January 18, 2021.

All bidders must submit bid security equal to 5% of the base bid amount in the form of a bid bond, certified check, cashier's check, or money order. If the contract award exceeds $50,000, the successful bidder must provide performance and payment bonds equal to 100% of the contract price. Additionally, all bidders are required to submit a notarized familial disclosure statement confirming whether any family relationships exist between company principals and members of the Sturgis Public Schools Board of Education or the Superintendent. The school district is exempt from all taxes, so contractors are responsible for all applicable state sales and use taxes, which must be included in the bid price. Invoices will be processed for payment within four weeks of receipt provided no discrepancies exist. The Owner reserves the right to reject any or all bids, waive irregularities, and may delete one or more buildings from the project based on total costs, with each building price required to be submitted as a standalone bid price. No budget range or award value was specified in the procurement documents.