Study in America Travel Services Provider

Texas State University is seeking proposals from qualified vendors to provide subcontracting services for lodging, ground transportation, and meal reservations for study travel programs. The University is issuing a Request for Proposals (RFP) with an initial 3-year contract term, with options to renew for up to 2 additional one-year terms. Vendors must demonstrate their ability to manage travel logistics, including contracts and reservations for lodging, ground transportation, excursions, group meals, contingency planning, and procurement of applicable liability and trip insurance. Respondents must also provide 24/7 emergency support, manage accounts payable to subcontracted vendors, and comply with all relevant regulatory requirements. Proposals will be evaluated based on qualifications and references (75%) and pricing/delivery (25%), with the University selecting the vendor(s) that provides the "best value."

The RFP indicates that subcontracting opportunities have been determined to be probable, and respondents must submit a HUB Subcontracting Plan as part of their proposal. The University has not listed any incumbent vendors or current contractors, and the RFP does not specify a budget range or award value. Purchases are exempt from sales and use taxes, and payment terms are net 30 days. The University reserves the right to divide the project, reject any and all proposals, and make no award.