Student Laptops

Glascock County Consolidated School System is requesting quotes for Dell or HP Windows-based laptops to support student deployment through grant funding, with proposals due October 2, 2026 at 12:00 PM EST via email and upload to the Georgia Procurement Registry.

The district seeks competitive bids on up to 200 units of new, commercial-grade laptops in tiered quantities of 75, 100, 150, or 200 units. All laptops must meet minimum technical specifications: AMD Ryzen 3 or Intel Core i3 processor, Windows 11 Pro (64-bit), 8 GB RAM, 256 GB M.2 SSD, 14-inch or 15.6-inch display, integrated graphics, Wi-Fi and Bluetooth connectivity, and a minimum one-year hardware service warranty. Laptops must be new and factory-sealed, sold through authorized manufacturer channels; refurbished, used, and grey-market items are prohibited. Vendors must provide manufacturer authorization documentation.

Pricing is capped at $420.00 per unit fully loaded, including hardware, shipping, and administrative fees, with a combined total not exceeding the grant funding ceiling. Vendors must provide pricing breakdowns for all four quantity tiers. Shipping is FOB Destination to Gibson, Georgia.

The estimated total contract value depends on final quantity selection but is constrained by the per-unit cap and aggregate grant limit. Place of performance is Glascock County Consolidated School System in Gibson, Georgia. The winning vendor must guarantee delivery of all units within 45 days of purchase order issuance to comply with grant timeline requirements.

Proposals must be emailed to Chad Arrington (Technology Director) and Kristi Kitchens (Finance Director) with email confirmation of receipt required; late proposals will be rejected. Site visits may be requested through the Technology Director via email only. The district reserves the right to reject any or all bids, defer, reduce, or cancel the procurement, or award in part or in total.