Student Affairs Processing Mapping and Communication Planning

Aims Community College in Weld County, Colorado, is seeking a comprehensive year-long engagement for Student Affairs Process Mapping and Communication Planning through RFP #2526-007. The procurement focuses on optimizing student services by mapping processes across multiple departments including admissions, financial aid, and academic advising. Deliverables will include a detailed process mapping exercise in the fall semester and a strategic communication plan development in the spring semester, with all work to be implemented through the college's Customer Relationship Management System, Element 451. The evaluation will utilize a 100-point scoring system, with 80 points allocated to technical criteria (company profile, personnel experience, higher education sector expertise, and references) and 20 points for pricing. Key dates include document release on June 17, 2025, with vendor questions due by June 24, 2025, and responses posted by July 2, 2025. The proposal submission deadline is July 16, 2025, at 2:00 PM MST, with RFP evaluation planned for the week of July 21, 2025, and contract commencement upon award.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Proposing firms must provide comprehensive documentation, including a cover letter, company experience details, personnel qualifications, and references. Insurance requirements are specified, including Workers' Compensation, Commercial General Liability, and Automobile Liability with defined minimum coverage limits. Vendors must also verify workers' authorization and comply with state employment eligibility requirements. While a specific budget range is not disclosed, the college will select the vendor offering the greatest overall advantage, not necessarily the lowest price. The vendor must submit an all-inclusive cost proposal covering planning, labor, communications, materials, and travel expenses. The contract appears designed for a professional consulting firm with demonstrated experience in higher education process improvement and strategic communication planning.