Street tree purchase, installation, watering, maintenance, and tree belt restoration

The City of Greenfield, Massachusetts Department of Public Works is issuing a Request for Proposals (RFP) for street tree purchase, installation, watering, maintenance, and tree belt restoration services as part of the "Greening Federal Street" project. The procurement seeks to plant 40 trees along a 2/10-mile section of Federal Street and three adjacent side streets, consisting of 12 shade trees and 28 small stature trees suitable for overhead utility areas. Bidders must submit separate sealed envelopes containing non-price and price proposals by 2 p.m. on March 31, 2026, with proposals due to the City of Greenfield. The awarded contractor will be responsible for procuring trees meeting American National Standards Institute specifications (ANSI Z60.1), preparing sites including concrete removal and soil remediation covering approximately 1,200 square feet, planting trees between April through June 2026 or September through November 2026, providing weekly watering services through June 30, 2027, and furnishing a one-year replacement guarantee for all planted trees. The contract period runs from March 2026 through June 30, 2027, with project completion required by the latter date. Qualified bidders must demonstrate relevant experience in similar tree planting projects, provide company references, submit signed Certificates of Non-Collusion and Tax Compliance, and carry proof of insurance including workers' compensation and comprehensive commercial liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, as well as comprehensive automobile liability.

All work performed on this project is subject to Massachusetts prevailing wage rates, with multiple labor classifications specified including laborers, equipment operators, and specialized tree workers as outlined in the RFP's Attachment E. The total project budget cannot exceed $90,740, and bidders must complete the provided Greenfield Proposal Bid Budget form with detailed line items for trees, materials (stakes, water bags, mulch, arbor lock), labor for planting and maintenance, watering services, tree belt excavation, and police traffic control. The project is funded through an Executive Office of Energy and Environmental Affairs (EEA) Cool Corridors Tree Planting Grant awarded to the City of Greenfield. No set-aside designations or restrictions on the types of organizations that can respond have been identified in the procurement documentation, and no incumbent vendors or current contractors are indicated. There are no specific technology integration requirements noted. The maximum award value is $90,740, with the understanding that proposals exceeding this amount will not be considered for award.