Street Light Conversion& Exchange

The Town of Breckenridge is seeking electrical services for a comprehensive streetlight fixture conversion and exchange project within Teller County, Colorado. The procurement involves upgrading approximately 470 streetlights across multiple locations, including the Breckenridge Golf Course, Recreation Center, and Airport Road, with the primary goal of achieving International Dark Sky Association compliance. The specific work includes converting 150 Welsbach fixtures to Providence fixtures, installing smart LED kits on 35 fixtures, and adding smart drivers to 285 fixtures. The Request for Bid (RFB) requires contractors to provide labor, tools, and equipment for installation, with the town providing all necessary inventory items such as fixtures, light shields, LED plates, retrofit kits, and ladder rests. Bidders must submit comprehensive documentation including a work plan, references, project history, and a detailed traffic control plan. The bid submission deadline is May 6th, 2024 at 8:00am, with a pre-bid meeting scheduled for April 24th, 2024. The project must be completed by October 31st, 2024, with work restricted to weekdays between 7:00am and 6:00pm, and contractors must maintain a minimum of three workers on-site wearing high-visibility clothing.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but the town does have a local preference policy that requires bidders to explain how project funds will support local businesses and workforce. Evaluation criteria will include price, quality, experience, and schedule, with the town reserving the right to reject any bids and request additional information. The town will utilize its own GIS tracking systems, and Xcel Energy serves as the utility provider for the project. While no specific budget range is detailed, the town will assess liquidated damages of $50 per day for work completed after the October 31st, 2024 deadline, acknowledging potential delays from product availability or weather conditions. Contractors must provide warranty work at their own expense and will be required to unpack and test inventory items, returning surplus inventory to the town's public works yard. All streetlights were previously converted to LED between 2012-2014, and there are currently no known rebate programs associated with the project. The town will provide all necessary wiring, equipment, pre-programmed fixtures, and smart drivers for the conversion and exchange project.