Stratton Campaign Style Hats

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on behalf of all state agencies for Stratton Campaign Style Hats and accessories. This procurement seeks competitive bids for six line items: 1,448 felt campaign style hats (Model F40), 1,724 straw campaign style hats (Model S40 DB), 645 hat protectors/rain covers, 591 hat cords, 311 three-piece leather straps with buckles, and one custom renovation/reconditioning service for felt hats. All quantities provided are estimates for evaluation purposes only, with actual orders determined by individual agency needs. The contract will be awarded to a single vendor for all line items and shall be effective from the award date through September 30, 2025, with three optional two-year renewal periods available at the Commonwealth's discretion. Bids must be submitted electronically through the Kentucky eProcurement system by October 4, 2024 at 1:30 PM ET, with written vendor questions due by September 24, 2024 at 4:00 PM ET. Award will be determined using a best value approach allocating 90 points to price (with the lowest total price receiving maximum points) and 10 points to delivery time in calendar days (with the fastest delivery receiving maximum points). All bidders must bid all line items to be considered responsive, and no substitutions are acceptable; products must meet exact specifications outlined in the solicitation. Pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, with all freight and shipping costs included in unit prices, and prices must remain firm for the first twelve months of the contract.

Kentucky resident bidders are eligible for reciprocal preference, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofits serving individuals with disabilities are eligible for 20 percent or 15 percent preference as applicable. All prospective bidders must be registered in the Kentucky Vendor Self Service System and submit required affidavits and tax registration documentation, and must comply with all state and federal requirements including nondiscrimination, accessibility, and prior violation disclosure standards. A quarterly administrative fee of 1.0 percent of net sales must be paid to the Commonwealth. Prices must remain valid for a minimum of sixty calendar days after the bid due date. No incumbent vendors or current contractors are identified in the solicitation materials. The Commonwealth reserves the right to cancel the RFB if necessary and will not award contracts with prices exceeding available funding, though specific budget ranges or anticipated award values are not disclosed in the solicitation documents.