Stormwater Outfall Discharge Sampling

The Michigan Department of Environment, Great Lakes, and Energy (EGLE), in partnership with the Revitalizing Auto Communities Environmental Response Trust (RACER Trust), is issuing a Request for Proposal (RFP 250000000339) for stormwater outfall discharge sampling services at the former GM Powertrain Buick City facility in Flint, Michigan. The procurement seeks a qualified contractor to conduct comprehensive environmental sampling and analysis of fourteen stormwater outfalls discharging to the Flint River, including the development of a Quality Assurance Project Plan, measurement of outfall discharge flow rates, grab sampling at specified discharge points, laboratory analysis of samples for volatile organic compounds, semi-volatile compounds, polychlorinated biphenyls, metals, cyanide, and conventional pollutants, and preparation of summary and final reports. The sampling program requires six total events—three during wet weather conditions (rainfall greater than 0.1 inches with at least 72 hours between events) and three during dry weather conditions (occurring at least 72 hours after wet weather and at least 30 days apart)—with all analytical work conducted at an EGLE-approved laboratory using EPA-approved methods. Proposals will be evaluated on a 100-point technical basis, with 40 points allocated for statement of work requirements, 30 points for staffing qualifications, and 30 points for relevant experience; only proposals scoring 80 points or above will advance to pricing evaluation. Bidder questions are due by 3:00 p.m. Eastern on November 26, 2024, and formal proposals must be submitted by 3:00 p.m. Eastern on December 12, 2024, with an anticipated contract commencement date of January 8, 2025 and work completion targeted for January 2026. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence, automobile liability coverage of $1,000,000 per accident, and workers' compensation coverage, and must designate a dedicated Contractor Representative and Key Personnel subject to State approval.

The RFP does not specify set-aside designations or restrictions limiting participation to particular organization types, indicating this is an open competitive procurement. Pricing must be submitted in modifiable format (Word and Excel) with comprehensive cost breakdowns for all contract activities, including QAPP development, sampling operations, equipment and supplies, laboratory analytical services, shipping, travel expenses in accordance with Michigan rates, and final report preparation, with separate staffing cost breakdowns for each major category. The contract value equals or exceeds $250,000 and is subject to State Administrative Board approval. No incumbent vendor or current contractor information is referenced in the procurement documents. The contractor will integrate with existing infrastructure, including the documented storm sewer system and outfall drainage areas identified on the Buick City outfall map and must reference specific outfall coordinates provided in the attachment table spanning thirteen designated discharge points (OF001 through OF013) with precision geographic coordinates for accurate location identification and monitoring. Service-level credits ranging from $100 to $500 apply for non-compliance with deliverable deadlines, and liquidated damages of $5,000 plus $100 per day apply for late or improper completion, establishing financial accountability for contract performance.