Storm Sewer Cleaning Equipment, Rental

The City of Pittsburgh, Office of Management & Budget, issued Invitation for Bid (IFB) #2022-IFB-089 for Storm Sewer Cleaning Equipment Rental, seeking comprehensive rental services for specialized equipment including high velocity water jet rodders, combination vactor-jet rodders, continuous rod power rodders, CCTV mobile television inspection trucks, heavy duty bucket machines, clamshell bucket trucks, micro-trax culvert loader machines, liquid vacuum tankers, wet/dry industrial vacuum loaders, high pressure water blasters, jetter hose reel machines, sectional liner point repair equipment (CIPP), and maintenance and protection of traffic services. All equipment rentals must include operator costs available on monthly, weekly, and daily bases with 40 line items total covering various equipment categories and labor services, with equipment deliverable within 48 hours of verbal notice. The solicitation was released on March 21, 2022, with a question submission deadline of April 13, 2022, and a bid response deadline of April 18, 2022, at 3:00 pm; bids were to be publicly opened on April 18, 2022, at the Office of Management & Budget, Bureau of Procurement. The contract period runs from May 1, 2022, through April 30, 2024, with two one-year renewal options available at the City's discretion. All bids must be submitted electronically through the ProcureNow portal, and bidders must submit supporting documentation including an EORC participation form, Statement of Affiliations, Vendor Contact Sheet, Vendor Registration Form, and W-9 Form. General liability insurance with minimum limits of $500,000 per occurrence and $1,000,000 aggregate is required, with the City named as additional insured, along with workers' compensation coverage at statutory limits and automotive liability insurance of $500,000 per occurrence and $1,000,000 aggregate; pricing must be firm throughout the contract term with no escalation clauses permitted, and all shipping, delivery, and transportation costs must be included in submitted pricing with payment terms of net 45 days from invoicing.

The City of Pittsburgh has established specific participation goals for disadvantaged enterprises, including 18 percent for Minority-Owned Business Enterprises (MBE), 7 percent for Women-Owned Business Enterprises (WBE), and 5 percent for veteran-owned small businesses, requiring bidders to demonstrate good faith efforts toward meeting these targets. The City is exempt from federal excise taxes, transportation taxes, and state sales taxes, and bidders should not include such taxes in their pricing. No incumbent vendors or current contractors were identified in the solicitation documents. The procurement does not specify an award value or budget range; instead, the City will evaluate bids based on pricing proposals submitted for the 40 line items covering various equipment types and rental durations. The specific award value will be determined based on the City's actual equipment utilization needs during the contract period and the competitiveness of submitted bids.