Storage carts for special needs COTS, purchase and delivery

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for the purchase and delivery of 42 storage carts designed to accommodate special needs cots. The specified product is the Westcart FNC model #WCRFNC10 or an equal product meeting or exceeding stated specifications. Each cart must be capable of holding a minimum of ten cots stacked vertically, accommodate cots measuring at least 31"W x 41"L x 9"H, feature lockable wheels movable by a single person, and include a protective cover. The procurement is federally funded through the Florida Department of Education's operational budget allocated for special education infrastructure and equipment. The quote submission deadline was May 9, 2018 at 4:00 p.m. (Palm Beach County local time), with delivery required prior to June 1, 2018 to the Palm Beach County Purchasing Warehouse located at 2455 Vista Parkway, West Palm Beach, Florida 33411, on an F.O.B. destination basis. The County will evaluate responses and award the contract to the lowest responsive and responsible quoter on an all-or-none basis, with recommended awards posted for a five-business-day protest period prior to final approval. Site visits were available upon request to allow bidders to assess facility requirements and understand the operational context in which the carts would be utilized.

All quoters must submit responses on the official Quote Response Form with firm, fixed unit pricing including all delivery costs, and provide a Certification Regarding Debarment and Suspension (Attachment I), with optional Drug-Free Workplace Certification (Attachment II) for consideration in tie-break situations. Quoters offering products other than the specified Westcart brand and model number are required to submit manufacturer descriptive literature, cut sheets, or specifications for evaluation. Quoters are responsible for all transportation charges, liability, and risk in transit, and must coordinate delivery scheduling with the County. The solicitation is open to all qualified vendors capable of meeting the specified requirements and includes standard federal compliance requirements including environmental and historic preservation protections, recycled product procurement standards, and compliance with DHS/FEMA terms and conditions applicable to the federal Public Assistance funding source. The County retains the right to purchase additional quantities within twelve months of award at the same prices and terms. No specific award value or budget range was disclosed in the solicitation documents.