Stockpiled Debris Hauling Services in Santa Clara, San Francisco, and San Mateo Counties

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for stockpiled debris hauling services across Santa Clara, San Francisco, and San Mateo counties. The procurement seeks an on-call contractor to provide hauling and legal disposal of nonhazardous waste materials, including sweeper waste, highway debris, and asphalt grindings from predesignated state highway sites. The contractor must furnish all necessary labor, tools, equipment, materials, travel, and disposal fees, with services to be performed Sunday through Saturday, excluding state holidays, and with 60 percent of work occurring at night. The estimated service quantity is 3,000 hours, with a bid submission deadline of November 13, 2025 at 2:00 p.m. and bid opening scheduled for 2:30 p.m. the same day. Bidders must be located within 40 driving miles of Foster City, possess a valid Motor Carrier Permit from the California Department of Motor Vehicles, and maintain current Department of Industrial Relations registration. The proposed contract award date is November 20, 2025, with an anticipated agreement term from November 8, 2025 to November 7, 2028.

The solicitation includes specific set-aside and participation requirements, with a commitment to 25 percent Small Business participation and encouragement for certified Small Businesses, Micro Businesses, and contractors willing to dedicate 25 percent of their net bid price to certified small businesses. A three percent Disabled Veteran Business Enterprise (DVBE) participation requirement is also in place, with potential for up to a five percent additional incentive based on verified DVBE participation. Bidders must include all associated costs in their bid rates, including employer payments, insurance, taxes, and bond premiums. The agreement is subject to budget contingencies and may be terminated with 30 days' notice if funds become unavailable. While no specific budget range is explicitly stated, the comprehensive requirements and 3,000-hour service estimate suggest a potentially significant contract value. All required documentation, including bid proposals, certifications, Motor Carrier Permits, and DIR registration proof, must accompany bid submissions, with incomplete submissions deemed non-responsive.