Steel Sign Posts 2025

The State of Maine Department of Administrative and Financial Services' Office of State Procurement Services is conducting a Request for Quotations (RFQ # 17A 25040700000000000218) for Steel Sign Posts 2025, targeting the procurement of steel sign posts for the Maine Department of Transportation (MDOT) across six regional maintenance camps. The procurement involves multiple quantities of steel sign posts with specific dimensional requirements: 900 units of 8' 2-1/2# posts, 300 units of 10' 2-1/2# posts, 200 units of 14' 2-1/2# posts, and 1,100 units of 3'6" 4# posts, along with 23 lap splice kits. All posts will be uniformly painted green and delivered to maintenance locations in Scarborough, Augusta, Dixfield, Bangor, Caribou, and Augusta by May 15th, 2025. The state will evaluate quotations on a Best Value basis, with pricing as the primary consideration after confirming technical specifications are met. Quotations are due on 4/21/2025 by 4:00 p.m. local time, with questions accepted until 4/19/2025, and all submissions must be made through the State of Maine's e-Procurement system (AdvantageME/Vendor Self Service).

The RFQ does not specify explicit set-aside designations or restrictions on participating organizations. Vendors must submit comprehensive documentation including product information sheets, cost response sheets, and a bid cover page, with all attachments limited to 15Mb and required to be in MS Word, MS Excel, or PDF formats. The procurement allows for equivalent items with proper documentation, and vendors must provide unit pricing with FOB-Destination shipping terms. There is no guaranteed award, and all purchases will depend on bid results and departmental budget. The State reserves the right to negotiate additional unit purchases at the bid price for six months after the award. While specific budget ranges are not explicitly stated, the procurement involves multiple steel sign post configurations and lap splice kits across six maintenance regions, suggesting a potentially significant infrastructure investment. The technical specifications include detailed requirements such as rib back U-Channel specifications for signs under 0.37 m2, with each lap splice kit containing specific components like a gold bar, two bolts, two washers, and two nuts.