STC athletic unif & equip & access

South Carolina's Procurement Services Division is soliciting fixed-price bids for a non-mandatory statewide catalog discount term contract for athletic uniforms, equipment, and accessories under Solicitation 5400028454, with offers due October 11, 2029 at 11:00 a.m. Offerors must hold catalog discount commitments from one of 39 acceptable brands (38 branded lines plus a Private Label option), and no preferences apply under regulation 11-35-1524(E)(3).

Each offeror must provide a maximum percentage discount off established brand catalog prices and maintain websites for product information and online ordering for each brand offered. Minimum discounts vary by brand and category. Most branded lines require 30% to 40% for standard uniforms, footwear, and equipment, and 20% for custom uniforms. Private Label carries a 10% minimum across all categories. Exceptions include Badger at 40% for uniforms and equipment, US Games at 15% for uniforms and equipment, and DeMarini, EvoShield, Louisville Slugger, and Sport-Tek at 25%. Submissions with red-highlighted cells in the Attachment A pricing worksheet are ineligible for award.

Scope covers new athletic uniforms, PE wear, footwear, accessories, and small sports equipment for practice, performance, and participation, purchased through catalog and online ordering. Excluded items are strength and conditioning equipment, electronic communications equipment, and permanently affixed equipment. Embroidery, silk screening, and patch sewing are separately priced and subject to ordering entity approval. Pricing uses catalog prices in effect at bid submission, with all colors priced identically for the term. Surcharges are prohibited. For orders under $500, the contractor prepays shipping and adds it to the invoice. Maximum delivery is 90 days after order receipt.

The initial one-year term begins November 17, 2025 and runs through November 16, 2030, with four one-year renewal options for a maximum five-year life. The contractor remits an administrative services fee of 1.25% of total purchase dollars to Procurement Services quarterly, reported through the attached NASPO ValuePoint reporting template. Existing vendors under contract 5400028454 are not required to submit new bids. The state will accept additional offers at submission deadlines of March 11, 2026, October 9, 2026, and annually thereafter through October 11, 2029.

The pre-bid conference was held July 21, 2025 at 10:00 a.m. via Microsoft Teams, and award notification was posted September 11, 2025. Questions go to Purchasing Officer Ginger Hardee at gghardee@mmo.sc.gov by the deadline on page 1 of the solicitation, with late submissions at the purchasing officer's discretion. Amendments and answers post publicly on the South Carolina Solicitations portal.