STC-4016A Air FIlter-HVAC

The State of North Carolina, through the Department of Administration (DOA) Division of Purchase & Contract (P & C), is seeking qualified vendors to establish a Statewide Term Contract to furnish and deliver a comprehensive, multiple manufacturer product line of new, unused, currently produced air filters - HVAC in four categories throughout the state. The contract will have an initial term of five years, and the intent is to receive pricing from vendors that will offer savings to the state, with an estimated spending of $10 million over the term. The IFB outlines the requirements for the air filters, including pricing, delivery, product identification, warranties, sustainability efforts, and other general terms and conditions. Vendors must submit bids by September 27, 2024, and a pre-bid conference is scheduled for September 11, 2024. The contract resulting from this IFB is mandatory for state departments and most state agencies, as well as state higher education institutions, and may also be utilized by non-mandatory state agencies and other eligible entities.

This contract will be awarded to multiple vendors, and the solicitation addendum modifies the pricing requirements, requesting that vendors provide the current MSRP list for each manufacturer and category offered, and further clarifies the requirement for vendors to demonstrate the reasonableness of their pricing. The addendum also adds a new section requiring vendors to provide their full line of products within the awarded category scope as part of their catalog. The estimated annual quantity is 68,000 each, and the previous contract was awarded to multiple vendors. No set-aside designations or restrictions on the types of organizations that can respond were identified, and the current incumbent vendors or existing infrastructure information was not provided.