Staunton, VA (preferred) - Hotel Lodging/Conference Facility/Meals - September 2026

The Central Administrative Services Commission (CASC) is soliciting competitive bids for a comprehensive hotel and conference facility procurement to host a three-day training conference in September 2026. This opportunity specifically targets hotels with on-site conference facilities located in Staunton, Virginia, with the procurement being conducted through the eVA electronic bidding platform. The contract requires a hotel capable of accommodating up to 180 attendees/staff for four nights, with specific deliverables including conference rooms, direct meal services, breakfast buffet, luncheon, networking reception room, complementary Wi-Fi, and complimentary parking. The procurement covers the period of September 1-3, 2026, with bids being accepted from November 25, 2025, through December 9, 2025. Potential bidders must carefully review the Scope of Services document and ensure their facility offers convenient pedestrian access to local shops, restaurants, and services. The venue must be able to flexibly accommodate potential minor fluctuations in total attendee count, which will be confirmed closer to the event date.

The solicitation is explicitly restricted to hotels only, with event planners expressly prohibited from submitting proposals. No specific set-aside designations for disadvantaged enterprises are mentioned in the provided documentation. While the procurement is located within Augusta County and near Strasburg Town in Virginia, there are no apparent geographic restrictions beyond the preference for a Staunton, VA location. The solicitation does not specify a precise budget range or potential contract value, though the comprehensive requirements suggest a substantial hospitality services procurement. No information is provided about incumbent vendors or existing technological infrastructure requirements. Interested hotels must be prepared to provide a full-service conference and lodging experience, with the ability to host a multi-day professional training event for a potentially large group of attendees.