Statistical Assist. for Independent Redistricting Commission

The State of Michigan Department of State issued Request for Proposal (RFP) 190000002407 on June 27, 2019, seeking statistical assistance services to support the Michigan Citizens Redistricting Commission. The procurement requires expert statistical consulting to fulfill two constitutional mandates: randomly selecting at least 10,000 Michigan registered voters to receive mailed applications for the redistricting commission and implementing statistically-weighted random selection methods to ensure a pool of semi-finalist applicants reflects the geographic and demographic composition of Michigan. Key deliverables include completion of the initial application mailing to 10,000 registered voters prior to January 1, 2020, and creation of the application pool between June 1, 2020, and June 30, 2020, with estimation of total mailings needed to generate 100 completed applications by June 1, 2020. The contractor must demonstrate nonpartisan independence, technical expertise in statistical methodology, and a history of successful similar engagements. The evaluation criteria allocate 50 points to product quality and statement of work, 25 points to service capabilities, and 25 points to vendor qualifications, with proposals receiving minimum required technical points advancing to price evaluation. Critical deadlines include a pre-proposal bidders' meeting on July 9, 2019, at 11:00 a.m. Eastern Time, vendor question submission deadline of July 5, 2019, at 3:00 p.m., and proposal submission deadline of July 17, 2019, at 3:00 p.m. Eastern Time through the Michigan SIGMA VSS system. The anticipated contract effective date is August 1, 2019, with an initial term through July 30, 2020, and one optional one-year renewal period at the State's sole discretion.

No set-asides are identified for this solicitation, meaning all eligible vendors may respond regardless of business classification status; however, the State reserves the right to consider qualified disabled veteran-owned business and service-disabled veteran-owned business status during award decisions. No incumbent vendors are identified for this procurement. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence, professional liability insurance of $3,000,000, automobile liability insurance of $1,000,000, and workers' compensation insurance. All proposed personnel and project management staff must receive State written approval prior to assignment, and the contractor must comply with Michigan data privacy and security standards. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion of contract activities. The RFP documents do not specify an estimated award value or budget range; however, the State emphasizes that all contract activities must be undertaken with urgency and completed within the earliest possible timeframe, with pricing firm for the entire contract term including all one-time and set-up charges.