Statewide Road Base Contract

The Texas Military Department (TMD) has issued an Invitation for Bid (IFB) for a Statewide Road Base Blanket Contract (Solicitation Number TMD25-FMO-0038415) to procure Type A Grade 1-2 road base material for multiple military facilities across Texas. The contract covers road base material delivery to four specific locations: Camp Swift in Bastrop, Camp Bowie in Brownwood, Fort Wolters in Mineral Wells, and Camp Maxey in Powderly. Bidders must provide road base materials meeting Texas Department of Transportation specifications and submit a Moisture Density Relationship & Triaxial Test Report. The initial contract term is one year with three additional one-year optional renewal periods, with estimated quantities of 2,000 tons per order request for each location. Electronic bid responses are due by 2:00 P.M. US Central Time on August 13, 2025, with an anticipated contract award date of August 14, 2025. Pricing will be firm fixed price with monthly adjustments based on specific Producer Price Index (PPI) metrics for materials and delivery.

The solicitation includes a Historically Underutilized Business (HUB) participation requirement, with a HUB goal set at 21.1% for commodities contracts. Prime contractors must either subcontract portions of the work to Texas-certified HUBs or justify their inability to do so through a structured good faith effort process. Contractors are required to provide comprehensive documentation, including a HUB Subcontracting Plan and monthly compliance reports. The contract includes requirements for comprehensive insurance coverage and performance evaluations that may consider past vendor performance, with potential disqualification for previous poor performance or non-responsiveness. Bidders must complete several mandatory forms, including an Application for Texas Identification Number and a Direct Deposit Authorization form. While specific award values are not explicitly stated, the estimated yearly quantity of 4,000 tons suggests a significant procurement opportunity for qualified road base material suppliers capable of meeting the state's stringent specifications and compliance requirements.