Statewide ice for resale @ various state parks

The Michigan Department of Natural Resources is issuing Request for Proposal 250000001003 for the statewide provision of ice for resale at various state parks across Michigan. This is a multi-year procurement seeking vendors to supply bags and blocks of ice in 7-pound bags, 20-pound bags, or 10-pound blocks to participating DNR State Parks, with 48 state parks and harbors designated as potential delivery locations. Contractors may bid on any combination of locations, and the State reserves the right to award contracts to multiple vendors by location. Vendors must meet strict operational requirements including order acknowledgement within 8 hours, delivery within 24 hours of order placement, provision of ice merchandisers maintained in full working order, and on-site maintenance within 24 hours of notification. Pricing must remain firm for 365 days with all costs including delivery incorporated into per-bag unit pricing, though annual adjustments may be negotiated with documented cost evidence. Evaluation will occur on a pass/fail basis using four criteria: product quality, service capabilities, delivery capabilities, and vendor questions worksheet responses, with pricing considered only for passing proposals. The question deadline is 3:00 p.m. Eastern on January 28, 2025, with answers posted by January 31, 2025, and proposals are due by 3:00 p.m. Eastern on February 18, 2025, with an anticipated contract start date of April 1, 2025.

The contract will be awarded for an initial five-year term with five optional one-year renewal periods at the State's sole discretion. Contractors must maintain commercial general liability insurance of $1,000,000, automobile liability insurance of $1,000,000, and workers' compensation coverage as applicable, while also complying with prevailing wage, nondiscrimination, and environmental requirements. Service-level agreement credits apply for non-compliance, with $100 assessed for each of the first five occurrences annually and $500 for each occurrence thereafter, while liquidated damages of $500 apply for the first late or improper completion and $100 per day thereafter. The State is not obligated to accept the lowest price and may consider prior performance, economic impact to Michigan, and total cost of ownership in its evaluation. Contracts valued at $250,000 or greater require State Administrative Board approval. No specific set-asides for disadvantaged enterprises or restrictions on organization types are indicated in the procurement documents, and no incumbent vendors or existing infrastructure integration requirements are mentioned.