Statewide ice for resale @ various state parks

The State of Michigan Department of Natural Resources is soliciting proposals through Request for Proposal No. 200000000016 for the statewide supply of ice for resale at various state parks across 48 facilities organized into eight regional districts. The procurement encompasses the delivery of ice in three product formats: 7-pound bags, 10-pound blocks, and 22-pound bags, with estimated annual quantities ranging from 40 to 12,750 units per location depending on facility demand, resulting in three-year cumulative contract needs. Vendors may bid on as many or as few locations as desired, with the State reserving the right to award by location to multiple vendors. Key deliverables and requirements include delivery of ice within 24 hours of order placement with order acknowledgment within 8 hours via email or fax, supply and maintenance of ice merchandisers at each location with repairs or replacements within 24 hours of notification, provision of a dedicated service manager available during business hours (8 a.m. to 5 p.m. EST), and establishment of a toll-free technical support line for repairs and maintenance. Pricing must be firm for 365-day periods with adjustments available only upon written request supported by documented evidence of cost changes subject to negotiation. The evaluation process employs a pass/fail basis assessing bidders on Statement of Work requirements and acceptance of standard contract terms, with award to the responsive and responsible bidder offering the best price while considering qualified disabled veteran status, prior performance history, total cost of ownership, and overall economic impact to Michigan. The proposal deadline was October 22, 2019, with submissions required electronically through www.michigan.gov/SIGMAVSS prior to 3:00 p.m. Eastern Time.

The State of Michigan reserves consideration of qualified disabled veteran (QDV) status under MCL 18.1261(8) as part of its award evaluation criteria, though no exclusive set-asides or restrictions limiting eligible respondents to specific entity types are indicated in the solicitation documents. Bidders must demonstrate comprehensive qualifications including company background, experience, and financial history; partnerships; prior state experience with at least three relevant projects from the last five years; and certifications regarding labor practices, tax compliance, and non-involvement in Iran-linked business activities. Required insurance coverage includes Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation according to applicable law, with the State named as an additional insured. The contract term is three years with two optional one-year extensions, with the effective date of November 1, 2019, and expiration date of October 31, 2022. Payment will be made via Electronic Funds Transfer following each delivery, with undisputed invoices paid within forty-five days of State receipt. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is disclosed; pricing is determined through competitive bidding based on the three-year estimated quantities detailed in Schedule B.