State farm CC: walk in cooler / deep freezer

The Virginia Department of Corrections (VADOC) is conducting a procurement for equipment replacement and installation at the State Farm Correctional Center in Fluvanna County. The specific procurement involves purchasing, delivering, and installing HVAC components for a walk-in cooler and deep freezer. Deliverables include one condenser unit and one evaporator coil for the walk-in cooler, as well as replacement of one deep freezer condenser and two deep freezer evaporators. A mandatory pre-bid conference is scheduled for August 23, 2024, at 10:00 am, with bid submissions due by August 30, 2024, at 12:00 pm. The procurement requires vendors to provide all necessary materials and include freight charges in their bid. Work must be completed during normal business hours of 8:00 am to 4:00 pm, and the successful vendor will be responsible for all installation and delivery logistics. Evaluation criteria will focus on responsiveness, responsibility, and pricing.

The contract opportunity is specifically set aside for Small Business and Supplier Diversity (SBSD) certified vendors, with preferential treatment for micro and small businesses. If a DSBSD-certified micro business submits the lowest bid under $10,000, or a DSBSD-certified small business submits the lowest bid under $100,000, they will be awarded the contract, provided the bid is deemed fair and reasonable. If no qualifying SBSD vendors meet these criteria, the contract will be awarded to the lowest responsive and responsible bidder regardless of business size. Vendors must comply with strict security requirements, including background checks and PREA training for all employees working on-site at the correctional facility. The procurement will result in a single purchase order, and while specific budget ranges were not explicitly detailed, the contract appears to be for equipment replacement and installation services with associated material costs.